Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. /Tx BMC The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Step 4: wait for approval. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Extenuating circumstances - The University of Nottingham Sport is for everyone, and well help you find your level. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. We are not able to process ECs or respond to queries that are submtited by non-IOE students. You should submit the EC on time and indicate that your evidence will be forthcoming. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Source: Glenn Cartsens Peters/Unsplash. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Do Share & Care schemes work for student accommodation? Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) But you cannot self-certify once the exam has started; you must provide evidence. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You can find a guide to submitting your claim on Portico on the UCL website. Theywontusually accept things such as viruses, disk corruption, printer problems etc. EMC Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Yes, as long as they fall within the same 14-day period. "Extenuating circumstances" meaning and when to use it The receiving office will forward your form confidentially to the appropriateperson. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Usually, you apply through your subjects department. EMC If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Deadlines for Geography modules are available from the Moodle pages for each module. You will receive a written response as soon as possible. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Extension approved? If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. EMC If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. All illustrations must be discussed in the text. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Make sure you submit your application in plenty of time to reduce added stress. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. /Tx BMC Then youll know where you are and how best to proceed with the assignments involved. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Step 2: gather the relevant evidence for your application. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. before 12.00 noon on the due date. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Your EC will only be validated on receipt and evaluation of your evidence. Students' Union UCL is an organisation that exists to make more happen. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY EMC Police/crime report (a crime number on its own isnotacceptable). This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You can still submit an EC as long as its before your formal results are published at the exam board. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. All IOE EC requests are considered by the IOE EC panel. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. For your application to be approved, youll need to provide evidence of your circumstances. What would you like the Union to do? /Tx BMC Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Any claims submitted after the assessment has started must be accompanied by evidence. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Is the claim supported by appropriate evidence? Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. UCLs Grounds for ECs explain what will normally be considered. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. We may be able to support you better through the wider Student Support Framework. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). This step-by-step guide will clarify how to do that. It is your responsibility to ensure that the work is submitted on time. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb You can only defer time-limited assessments (e.g. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Examination stress is a common experience and not usually considered an extenuating circumstance. HA endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. and must cover the full period for which you are requesting mitigation. Enjoy! HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. You can find a guide to submitting your claim on Portico on the UCL website. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Section 2.9: If you miss the deadline for EC claims. Our job is to make sure you feel supported every day. However, you have the right to appeal your results via theAcademic Appeals Procedure. Students will not be entitled to their SoRA adjustment again on top of an EC extension. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Extenuating Circumstances | Students Union UCL review their decision. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). If the request is accepted, the student may be granted an extension. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Etymology Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. You must submit your late evidence no more than four weeks after submitting your EC application. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Victim of crime :Police/crime report - a crime number alone isnotacceptable. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Applying for an EC STEP 1. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Non-IOE students should refer to their own faculties for EC advice. It is your responsibility to ensure that the work is submitted on time. Oxford foundation year 2023 - The Student Room Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. /Tx BMC Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. . Extenuating Circumstances | Students Union UCL If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. You should be informed of the mitigation decision within one week of the EC Panelmeeting. I have offers from manchester and UCL. We are committed to providing extensions to these important partners in the application process as well should the need arise. The source should always be stated below the table/figure. You can self-certify for ECs within certain conditions. %%EOF The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. /Tx BMC It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. All Extenuating Circumstances claims must now be submitted on Portico. SeeSection 2.7: Self-Certification. Please refer to SHS Faculty for penalties for over-length work. Extenuating Circumstances | IOE Student Helpdesk - UCL - University Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. endstream endobj 448 0 obj <>stream If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Appendices should be kept to a minimum and should not be used to get round the word limit. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. After youve applied, youll need to wait for the decision. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If you are not sure whether you should use Extenuating Circumstances. We live by four promises. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. ANYWAYYY enough about meeee plz dont leave me hanging. Re-affiliation of RUMS Clubs | Students Union UCL endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream How to apply for extenuating circumstances - Study International 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You will usually find this in your Handbook, or ask yourDepartmentalTutor. You will need to provide the additional evidence within four weeks of being contacted. These are referred to as extenuating circumstances. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream After that, it is your work, and we normally see it only in our capacity as examiners. Figures captions and table titles. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. *'"&0M" f? /Tx BMC Self-certified ECs: No earlier than 2 weeks before the deadline. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. EMC Your claim will be considered by your department. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. A decision cannot be made until your evidence is received. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream For further information on Extenuating Circumstances, please visit the UCL Academic Manual. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. how to apply for extenuating circumstances ucl
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